The OGPR has developed a one-page Excel template to assist you with tracking
budget expenses in the preparation of your UBC HSS or UBC Hampton grant
application. To download the file, please click
here. If you have any questions regarding the template, please contact
robert.olaj@ubc.ca, Research
Development and Grant Facilitator for the Faculty of Education.
Common Research Budget Services and Personnel Costs
We have also prepared a table of common research service and personnel
costs below for your convenience. Please note that personnel costs are
guidelines only.
Please note that, unlike the salary rates for Graduate Teaching Assistants
(GTAs), salary rates for Graduate Research Assistants (GRA's) are not
dictated by a negotiated collective agreement at UBC.
Graduate students hired as research assistant (GRA)
Masters and Doctoral Pay rates range from $15.00 to $24.01 per hour, plus 4% for vacation pay.
Rates may vary depending on the type of funding and the
skill level required for the position.
Please note that the Tri-Council prescribes the following maximum annual salaries if you are paying by stipend:
Agency
Master's
Doctoral
Post-Doctoral
SSHRC
$12,000 + benefits
$15,000 + benefits
$31,500 + benefits
NSERC
$16,500 + benefits
$19,000 + benefits
$25,000 + benefits
CIHR
$17,850 + benefits
$17,850 + benefits
$36,750 + benefits
Secretarial/Clerical Support:
Rates are for personnel hired through Staff Finders, the
internal short term employment agency here at UBC, and includes all benefits.
Pay Band A:
Base Rate $22.30 per hour
Mid Rate $22.45 per hour
High Rate $22.85 per hour
Pay Band B:
Base Rate $22.98 per hour
Mid Rate $23.13 per hour
High Rate $23.53 per hour
Pay Band C:
Base Rate $24.15 per hour
Mid Rate $24.33 per hour
High Rate $24.55 per hour
Pay Band D:
Base Rate $24.95 per hour
Mid Rate $25.13 per hour
High Rate $25.56 per hour
Transcription of interviews estimate is:
It usually takes 3-4 hours to transcribe a one-hour tape with 3+ different speakers.
Faculty who need to estimate the cost of in-kind space support for research projects or who need to estimate the cost of leasing research space off campus, may use the following formula provided by UBC Facilities and Capital Planning Office (November 2006).
Usable space (sq. ft.) X 20% (to account for washrooms/utility space) X $32/sq. foot
For example, if you needed 500 square feet of usable office space: 500 sq. ft. X 20% = 600 sq. ft.
600 sq. ft. X $32/sq. ft. = $19,200 / year.
Mileage and per diem:
Effective March 18, 2008 there are revisions to UBC Policy #83, Travel and Related Expenses for the reimbursement rate for the use of private vehicles and per diems while on UBC business.
UBC Policy #83 – Procedures
3.4 Private Automobile
Effective March 18, 2008 the reimbursement rate for the use of private vehicles when travelling on UBC business has been increased 1 cent from $0.40 per kilometre to $0.41 per kilometre. This change reflects the increased cost of operating vehicles today.
This UBC program reimburses the driver only (excluding the vehicle owner, passengers etc.), by applying the kilometre rate to the actual driving distance, by the most direct route. The reimbursement is intended to cover all costs associated with utilizing personal vehicles for business use including fuel, maintenance, insurance and depreciation.
4.1.2 Per Diems
Effective March 18, 2008 the following revisions have been made to the meals/per diem rate when travelling in the U.S. and outside of Canada or the U.S. This change reflects the rise in the value of the Canadian dollar.
4.1.2.1. Travel within Canada
Per day
Breakfast $10.70 (CDN)
Lunch $10.45 (CDN)
Dinner $29.35 (CDN)
Total $50.50/day (CDN)
(Amounts include gratuities & GST)
4.1.2.2. Travel within the United States
Per day
Breakfast $10.70 (US)
Lunch $10.45 (US)
Dinner $29.35 (US)
Total $50.50/day (US)
(Amounts include gratuities)
4.1.2.3 Travel outside Canada or the United States
Per day
Breakfast $10.70 (US) or (CDN)
Lunch $10.45 (US) or (CDN)
Dinner $29.35 (US) or (CDN)
Total $50.50/day (US) or CDN
(Amounts include gratuities)
Discount Parking on Campus :
B-Lots (All Day Parking)
There are several small surface parking locations on the south side of the campus comprising of approximately 1,000 parking spaces.
They are B1 and C2 lots, and Wright Field. B4 Lot is a pay location with a short-term payment structure.
B-Lots are pay & display surface lots at a flat rate of $5.00 per day (up to 2:00 A.M.). Overnight parking is not permitted